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File Organizer

When to Use This Skill

Your Downloads folder is a chaotic mess

You can't find files because they're scattered everywhere

You have duplicate files taking up space

Your folder structure doesn't make sense anymore

You want to establish better organization habits

You're starting a new project and need a good structure

You're cleaning up before archiving old projects

What This Skill Does

Analyzes Current Structure: Reviews your folders and files to understand what you have

Finds Duplicates: Identifies duplicate files across your system

Suggests Organization: Proposes logical folder structures based on your content

Automates Cleanup: Moves, renames, and organizes files with your approval

Maintains Context: Makes smart decisions based on file types, dates, and content

Reduces Clutter: Identifies old files you probably don't need anymore

Instructions

When a user requests file organization help:

Understand the Scope

Ask clarifying questions:

- Which directory needs organization? (Downloads, Documents, entire home folder?)

- What's the main problem? (Can't find things, duplicates, too messy, no structure?)

- Any files or folders to avoid? (Current projects, sensitive data?)

- How aggressively to organize? (Conservative vs. comprehensive cleanup)

Analyze Current State

Review the target directory:

bashcode

   # Get overview of current structure
   ls -la [target_directory]

   # Check file types and sizes
   find [target_directory] -type f -exec file {} \; | head -20

   # Identify largest files
   du -sh [target_directory]/* | sort -rh | head -20

   # Count file types
   find [target_directory] -type f | sed 's/.*\.//' | sort | uniq -c | sort -rn

Summarize findings:

- Total files and folders

- File type breakdown

- Size distribution

- Date ranges

- Obvious organization issues

Identify Organization Patterns

Based on the files, determine logical groupings:

By Type:

- Documents (PDFs, DOCX, TXT)

- Images (JPG, PNG, SVG)

- Videos (MP4, MOV)

- Archives (ZIP, TAR, DMG)

- Code/Projects (directories with code)

- Spreadsheets (XLSX, CSV)

- Presentations (PPTX, KEY)

By Purpose:

- Work vs. Personal

- Active vs. Archive

- Project-specific

- Reference materials

- Temporary/scratch files

By Date:

- Current year/month

- Previous years

- Very old (archive candidates)

Find Duplicates

When requested, search for duplicates:

bashcode

   # Find exact duplicates by hash
   find [directory] -type f -exec md5 {} \; | sort | uniq -d

   # Find files with similar names
   find [directory] -type f -printf '%f\n' | sort | uniq -d

   # Find similar-sized files
   find [directory] -type f -printf '%s %p\n' | sort -n

For each set of duplicates:

- Show all file paths

- Display sizes and modification dates

- Recommend which to keep (usually newest or best-named)

- Important: Always ask for confirmation before deleting

Propose Organization Plan

Present a clear plan before making changes:

markdowncode

   # Organization Plan for [Directory]

   ## Current State

   - X files across Y folders
   - [Size] total
   - File types: [breakdown]
   - Issues: [list problems]

   ## Proposed Structure

   [Directory]/
   ├── Work/
   │ ├── Projects/
   │ ├── Documents/
   │ └── Archive/
   ├── Personal/
   │ ├── Photos/
   │ ├── Documents/
   │ └── Media/
   └── Downloads/
   ├── To-Sort/
   └── Archive/

   ## Changes I'll Make

   1. **Create new folders**: [list]
   2. **Move files**:
      - X PDFs → Work/Documents/
      - Y images → Personal/Photos/
      - Z old files → Archive/
   3. **Rename files**: [any renaming patterns]
   4. **Delete**: [duplicates or trash files]

   ## Files Needing Your Decision

   - [List any files you're unsure about]

   Ready to proceed? (yes/no/modify)

Execute Organization

After approval, organize systematically:

bashcode

   # Create folder structure
   mkdir -p "path/to/new/folders"

   # Move files with clear logging
   mv "old/path/file.pdf" "new/path/file.pdf"

   # Rename files with consistent patterns
   # Example: "YYYY-MM-DD - Description.ext"

Important Rules:

- Always confirm before deleting anything

- Log all moves for potential undo

- Preserve original modification dates

- Handle filename conflicts gracefully

- Stop and ask if you encounter unexpected situations

Provide Summary and Maintenance Tips

After organizing:

markdowncode

   # Organization Complete! ✨

   ## What Changed

   - Created [X] new folders
   - Organized [Y] files
   - Freed [Z] GB by removing duplicates
   - Archived [W] old files

   ## New Structure

   [Show the new folder tree]

   ## Maintenance Tips

   To keep this organized:

   1. **Weekly**: Sort new downloads
   2. **Monthly**: Review and archive completed projects
   3. **Quarterly**: Check for new duplicates
   4. **Yearly**: Archive old files

   ## Quick Commands for You

   # Find files modified this week

   find . -type f -mtime -7

   # Sort downloads by type

   [custom command for their setup]

   # Find duplicates

   [custom command]

Want to organize another folder?

Best Practices

Folder Naming

Use clear, descriptive names

Avoid spaces (use hyphens or underscores)

Be specific: "client-proposals" not "docs"

Use prefixes for ordering: "01-current", "02-archive"

File Naming

Include dates: "2024-10-17-meeting-notes.md"

Be descriptive: "q3-financial-report.xlsx"

Avoid version numbers in names (use version control instead)

Remove download artifacts: "document-final-v2 (1).pdf" → "document.pdf"

When to Archive

Projects not touched in 6+ months

Completed work that might be referenced later

Old versions after migration to new systems

Files you're hesitant to delete (archive first)

File Organizer

Interactive Terminal Locked

File Organizer

When to Use This Skill

What This Skill Does

Instructions

Best Practices

Folder Naming

File Naming

When to Archive

How to Use & Getting Started

Installation Runbook & Walkthrough Locked

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